Accounts Payable Specialist
Full Time • NORFOLK
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Bonus based on performance
- Company parties
- Competitive salary
- Opportunity for advancement
- Parental leave
- Tuition assistance
About Us
Voted one of the Best Places to Work in Hampton Roads, ODUrent is one of the largest, fastest-growing, and most innovative real estate companies in the region. We specialize in off-campus student housing, manage 750 units, oversee over 300 self-storage units, and operate several traditional apartment communities.
We are also proud to be one of the top-rated property management companies in Norfolk on Google, driven by our commitment to customer service, operational excellence, and doing things the right way the first time.
Job Summary
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to manage vendor payments, invoices, and financial accuracy across our portfolio.
This role is critical to maintaining strong vendor relationships, ensuring timely payments, and supporting maintenance and operations through accurate financial tracking.
Key Responsibilities
Invoice & Payment Processing
- Review, code, and enter invoices accurately into Buildium
- Ensure all invoices are properly approved and matched to work orders or purchase orders
- Process weekly check runs and electronic payments
- Maintain strict adherence to payment deadlines
Vendor Management
- Communicate with vendors regarding invoices, discrepancies, and payment status
- Maintain accurate vendor records (W-9s, contact info, insurance if applicable)
- Resolve billing issues quickly and professionally
Reconciliation & Accuracy
- Reconcile vendor statements and identify discrepancies
- Ensure all expenses are correctly coded to properties and accounts
- Assist with month-end closing and reporting
Process & SOP Compliance
- Follow company Accounts Payable SOPs and internal controls
- Ensure documentation is complete and audit-ready
- Identify inefficiencies and recommend process improvements
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field required
- 5+ years of Accounts Payable or general accounting experience
- Experience with property management software (Buildium preferred)
- Strong attention to detail and accuracy
- Ability to manage high volume and meet deadlines in a fast-paced environment
- Strong communication and problem-solving skills
- Proficient in Microsoft Excel and/or Google Sheets
Compensation: $50,000.00 - $60,000.00 per year
About The Company
ODUrent is a multiple award-winning real estate company that offers the largest selection of off-campus student housing surrounding Old Dominion University, as well as an expanding non-student portfolio . We are proud to provide a wide range of affordable and quality housing also offering housing locations throughout Norfolk and Newport News. Our commitment to customer service while fostering a sense of community sets us apart. In addition to offering housing solutions, we also provide a self-storage option with a 300-unit storage facility. Currently, we are expanding our non-student and redevelopment divisions, and as a result, we are actively recruiting for several positions. These positions include Property Managers, Leasing Agents, Project Managers, Superintendents, and Maintenance Technicians. We believe in creating an innovative and supportive team, and if you are ready to join us, we would love to hear from you.